As described in the Groups and users overview, access to features of the ACTIVE Content Manager is controlled by membership in groups. Groups are created with certain rights to access and publish and then users are created and added to the groups.
Users can be members of multiple groups, with each group allowing access to a different part of the ACM functionality. There are four possible group type settings that allow you to control the primary function of a group:
The Permission group type allows you to enable or restrict user’s access to all the System Administration functions.
If you select this attribute when creating a group, the Tools tab will be displayed for the group, allowing you to select which Admin Center functions the group can access.
Later when you assign users to this group, they will gain access to the tools you select for the group.
Eligible for WorkflowEligible for Workflow
Workflow groups are used for assigning groups of users to particular responsibilities within the workflow process (the process of creating, approving and publishing web content).
Users in workflow groups can be responsible for providing content (creating), for approving content, or for simply monitoring changes to content. You control the role that users play by creating Provider Workflow groups, Approver Workflow groups and Monitor Workflow groups, to which you then assign the users.
Once users have been assigned to a particular type of workflow group, that workflow group gets assigned to the pages those users are responsible for.
The Page Owner option is only displayed if the Page Owner feature has been enabled in the Global System Variables.
When you check this option for a group, the members of the group can be assigned as Owners of specific pages/groups of pages within your site. When editing a page, the Page Summary section displays a Page Owner drop-down field. The members of a Page Owner group are displayed in that drop-down, and can be assigned as the page's owner.
If you are not using the page owner feature, this does not apply and will not be displayed as an option in the Group Type section of the group editor.
PersonalizationPersonalization
Personalization: You can restrict pages/sections of your web site to specific groups of users. This is referred to as Personalization.
Select this option if the members of this group will be given access to restricted areas of your web site.
Personalization group types have the following characteristics:
They are tied to sites. For example: Mary can view Marketing content on the Internet site; Dave can view Finance content on the Intranet site.
They are not mutually exclusive. A user can have more than one Personalization Group. For example: Mary is in marketing; and Mary is in finance.
Make available for External Applications and Page Types: Check this option if you want this group to be available in drop-down boxes on forms you create. For example, when you create surveys, you can have drop-downs that contain a number of groups (e.g. departments) that your site's users can select from when completing the surveys. So you might have a question that says What department do you currently work for? and the user could select from the drop-down list. If you have flagged this group as available, it will appear in the drop-down box.
To create a group:
From the System menu, select Group Manager.
In the Group Manager window, click Add Group.
Add the Group Details for the group.
Select the Group Type(s) for the group.
Select the Edit Mode options for this group.
Select the HTML Editors you want this group to have access to.
Click Save. Additional tabs are displayed once you save the new group.
Add users and complete the group configuration. See Adding users to groups and assigning permissions.