Add group - group type
Group type is critical for defining which tools and features the group will have access too. You must be sure you know what you are selecting in this section or your group may not be able to perform the tasks you wish to assign it.
Permission: Select the Permission group type if you are going to restrict group members' access to certain Admin Center functions (pagelets, digital assets, group and user functions, etc.). When you select this option, additional tabs for configuring the group are displayed. Use the settings on these additional tabs to restrict this group's access rights to tools and domains in the system. You must select this option if you want users in this group to access the following:
- System toolbar (at top of page)
- Digital Assets Manager (for uploading photos, etc)
- My Page personal info
- Syndication Manager (for creating pagelets)
- many other of the advanced features
If members of this group will simply be editing page content and thus require limited scope within the ACM, you do not need to give the group Permissions.
Public - check this option if you are creating a public user group. Public user groups have limited site access and cannot update content. Once you select this option, all of the workflow options are disabled as they do not apply to Public Users.
Eligible for Workflow: A group is eligible for workflow if they are going to be part of the chain of tasks involved in creating, editing, monitoring and approving your site's content. Select one or more workflow settings if users in this group will be performing any of these types of workflow functions. Note that users can be part of more than one group and can perform functions on more than one site. If you have a small organization, you may create a group with all three options checked meaning the members of the group can create, monitor and approve content.
Providers: Select this option if members of this group will be responsible for creating (providing) content on the site(s) assigned to this group.
Approvers: Select this option if members of this group will be responsible for approving content created by other users or their own content.
Monitors: Select this option if members of this group will be responsible for monitoring content changes for a portion or all of your site(s).
Page Owner: This option is displayed only if it has been turned on in the Global System Variables by the site administrator. By selecting this option for a group, you can assign the members of the group as owners of specific pages within the site. When editing a page in the page editor, a Page Owner drop-down is displayed in the Page Summary section. The drop-down displays the names of individuals who are members of a Page Owner group. When content providers are editing pages, they can contact the Page Owners if they have questions or issues regarding the page's content.
This option is disabled for Public User groups.
Personalization: Select the Personalization option if you are going to restrict access to certain parts of your site and you want to create a group that will have access to one or more of the restricted sections. For example, you may have a Financial section of your site where you only want certain users to be able to log in to view the pages in that section. You would make a Personalization group type and then assign the users that will need to access the restricted pages.
Make available for External Applications and PageTypes: Check this option if you want members of this group to be available in drop-down boxes on forms you create. For example, when you create surveys, you can have drop-downs that contain a number of groups (e.g. departments) that your site's users can select from when completing the surveys. So if you are doing an internal survey on system usage, you might ask the question: "Which department do you belong to?". Then you might have a group called Human Resources to which all HR employees are assigned. They can then select the Human Resources option when completing the survey.
