The Club Listing is a page type that provides a way for a web site administrator to setup a portion of the site where users can create club listings for their own clubs. Public users can create and manage clubs, a club calendar with events and a club discussion forum. The club feature also allows clubs to post news stories, upload photos to the club page and attach relevant documents (forms, registration information, etc.). Once a club has been created, visitors can view and join, either automatically or by invitation.
There are four roles with respect to club listings:
Administrator – This person (or group of people) has edit rights to the primary Club Listing. It is this person’s responsibility to create the original pages that make up the club listing functionality including the Club Listing page, the Syndicated Calendar page and the Forum page. This person also has all the privileges afforded to a moderator (who is also the main contact).
Moderator (Main Contact) – This is the person who initially creates an individual club listing on the Club Listing page. This also includes and any other club member who has been flagged as a main contact by this person. The moderator can edit the settings for the club page, determining which elements appear on the club listing and who has access to view or use them. By default, this person is also made the moderator of the Club’s discussion forum on the Forum page and they can add or edit the clubs events on the Syndicated Calendar page. This person can also control membership.
Member – A member is a person who has joined the club. All club page components that are identified as “member only” will be visible to this person when they log in and view the club page. This person can add stories, submit events, start discussion topics and use the member contact functionality. The member role only extends to clubs that the member has actively joined.
Viewer – this person may or may not be a resident of the community. He or she may or may not be logged into the website. The only thing that distinguishes this person from a member is that they have not yet joined a particular club. When they view a listing entry, they will only see what the Moderator has made visible to non-members. To join a club, they will first be asked to log in with their resident account. Following login, they will assume the “Member” role for that club.
In order for the Club functionality to work, you must set up a number of features. It is also easier if you do things in the ordered indicated.
Decide on the name for the Club Listing - whether this is named after your community or other organization. For example, "Berkshire Forest Clubs".
Create a Digital Assets Folder where clubs will store their photos, logos and documents.
Create a group in the Group Manager for the Club Listing page administrator and assign the administrator of the main club listing page to the group.
Create a login page that the club listing users will use when logging into club listings.
Create a Syndicated Calendar page for the club listing page. You may want to move this calendar page to be a child of the club listing page once all the pages are created or make sure there are links from your club listing page to the calendar page.
Create a Forum page. You may want to move this forum page to be a child of the club listing page once all the pages are created or make sure there are links from your club listing page to the forum page.
Create and publish the Club Listing page, where you will attach the calendar, forum and digital asset pages and folders.
Edit the Syndicated Calendar page and add the club listing page under Local Page Calendar Event Sources.
Review how to use the published club listing page. See Using the club listing page.
In some cases, a club may not want its discussion boards or calendar events to be visible to non-members. The ACM Club Listing page allows the Club Listing's Main Contact person to retain control over this through the Club settings.
If the main club contact individual elects to restrict event viewing to club members only, the following occurs:
the club’s category is not displayed to non-members as an option on the Calendar page.
the club's events are not displayed when “All Categories” is selected on the calendar search option unless the users is a member of the club for which the event was created
if a person belongs to more than one club, all the club categories for the clubs that a user belongs to are available to the user in the search by categories field
the category defaults to the category that corresponds to the club page the user was on when they first linked to the calendar page
system and calendar administrators will see all categories and their associated events even if they are not a part of the club
If the main contact elects to restrict forum viewing to club members only, the following occurs:
the club’s sub-forum is not accessible or viewable by non-members on the Forum page
club sub-forums continue to be displayed in the forum structure but cannot be viewed except by members of the club
if a person belongs to more than one club, all the club sub-forums of which the user is a member are accessible to and readable by the user
the Forum page defaults to the sub-forum that corresponds to the club page the user was on when they first linked to the forum page
system and forum administrators viewing rights to all sub-forums and their associated threads even if they are not a part of the club
Calendar Event Submission Form
In order to restrict calendar events from being viewed by non-members, club managers must use the event submission form located on the published Club Listing page in order to submit calendar events This calendar event submission form:
submits the club's events to the calendar page that is associated with the club listing page in the Connections section of the Club Listing page editor
submits events to the club's main contact person for approval, rather than submitting them for approval to the calendar administrator
uses a 12-hour clock format rather than the usual 24-hour clock used by the calendar page
does not permit document upload as the club members can do this already via the club page
Additional Settings
Club administrators can open the calendar page in a new browser window or the current browser window. The default is to open the calendar in a new browser window.
Club administrators can enable or disable CAPTCHAs for the document and photo upload features. The default is to enable the CAPTCHA.
Club administrators can restrict the document upload size on the Club Listing Page. The default upload limit is 1 MB.